Collaboration is the key to successful projects
The aim of Project Control is to enable you to complete projects faster and better. All project members are given maximum assistance by Project Control to work using predefined methods and best practice. Project Managers are better able to control and influence projects to a successful outcome.
From developing new products to managing new contracts and deploying new policies, Project Control can make a major impact on your business.
Project Control promotes concurrent working by providing a central repository for project information and knowledge so that team members are able to access and react faster to oncoming requirements. Wasted effort and rework is reduced because there is a greater awareness of project activities, issues and changes.
Ideas & Project Approvals
Every project starts with an idea. Often these ideas need developing and approving before resource is committed to full scale planning. Project Control ensures that this process is as efficient as possible using the latest communication technologies and workflow tools. A central repository of ideas enables staff to compare new ideas with previous ideas from any part of the enterprise so that we are able to learn from previous innovations.
Programme & Project Templates
Project Control extends the functionality of project tools such as MS Project by maintaining a complete knowledge base of project information. To start a project you can use a template which defines the tasks, resources, people, skills, roles, documents, phases and reviews that are required to run a specific type of project. These templates can be generic or very specific depending on the business environment and are stored in a convenient library. Project plans are categorised into tasks, milestones and deliverables for easier control. These items can be allocated to people for further accountability. Task and resource information can be managed and synchronised with your chosen project management tool such as Microsoft Project. The plan is integrated with your project documents and processes using Project Control. The entire project knowledge base can then be communicated much more effectively Quality plans and audits can be incorporated into the project to ensure conformity. Quality planning to APQP requirements within the QS9000 standard is accommodated. Projects can be attributed to programmes to facilitate group reporting and control. Projects can belong to multiple programmes to assist a matrix project management approach.
- Maintains a project template library
- Creates project files in minutes
- Integrates with popular Project Management applications such as MS Project
- Controls documents
- Controls reviews
- Improves communication of project information
- Maintains a complete project knowledge base
- Includes quality planning
Cost Tracking & Time Recording
Project Control reports planned and allocated resources combined with actual usage and revised forecasts of remaining requirements. This information is available "online" across the enterprise. Costs can be allocated against resource cost centres and project tasks/deliverables so that the requirements of the project manager and cost accountants can be satisfied. For product development projects, product cost tracking can be integrated to control the costs of manufactured product.
- Communicates planned use of resource
- Collects and analyses actual usage and costs
- Reports revised resource forecasts
- Tracks product costs
Benefit & Risk Analysis
Project Control provides a facility to propose the opportunity and report the accrual of benefits that are associated with projects so that the success of projects can be easily monitored. A central library of risks, their probability, severity and containment actions can be used to develop the risk plan for a project. Project team members are then informed of their responsibility in minimising the risks.
- Monitors planned benefit against actual
- Maintains a library of risks & countermeasures
- Communicates responsibility
Issue & Change Management
Fundamental to successful delivery of a project is the ability to resolve issues and control change. Project Control provides a tool for handling these processes faster and more consistently. It also creates a knowledge store so that your staff can learn from the successes and failures of previous endeavours.
- Monitors issues & changes
- Manages impact assessments
- Search masks to interrogate previous decisions and impacts
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